Name: This organization shall be known as the
Washington Community and Technical College Counselors Association (WC&TC2A
Article II: Purposes
1. To identify and initiate solutions for issues and concerns arising out of
the counseling functions at community and technical college campuses.
2. To provide an information channel for community and technical college
3. To be the spokes-group for community and technical college counselors on
political issues directly affecting counseling.
4. To assess, clarify, and promote professional standards for community and
technical college counseling, and to promote organizational support for community
and technical college counseling.
5. To provide liaison with organizations and groups.
6. To provide a means for identification and interaction with other
professionals in counseling.
7. To identify the learning needs of students and prospective students, and
advocate appropriate responses.
8. To provide for the sharing of professional methods and techniques.
9. To provide an arena for the discussion of local campus issues, and to
provide consultation and advocacy for community and technical college
Article III: Members Full members are voting members who have paid the annual dues and who have
been employed as a counseling faculty member by a Washington State community or
technical college within the past two years and have either -earned at least a
Master’s degree in a field which included a counseling practicum or - have
worked for at least two years as a counseling faculty member.
membership cycle for renewing members will concur with the regular academic
calendar, running from the beginning of Fall Quarter until the subsequent Fall
Quarter.New membership fees will be
due upon joining WCTCCA.
b.The annual membership fees will be due in Fall
Quarter and announced on the list serve shortly after Fall Quarter begins.
c.Student members are non-voting members and pay
a reduced fee of $10.00 a year.Student
members must be enrolled in a graduate level counseling program at an
accredited college or university.
d.Membership will confer a discount on Spring
Conference Registration fee.
Article IV: Officers There shall be four officers:
a.The Chairperson - whose
duties shall include: to act as the executive officer of the Association; to
implement the actions of the Association and Steering Committee; to call
meetings, prepare the agenda and preside at meetings of the Association and
Steering Committee; to solicit communication from members and from campus
contact persons; to ensure newsletter publication; to act as a spokesperson for
WC&TC2A; to appoint all committee members except the Steering and
Nominating Committees and be an ex-officio member of all committees, except the
Nominating Committee; to serve as liaison with other appropriate college
councils and organizations when possible.
b.The Vice Chairperson/ /Chairperson-elect - whose duties shall include
those usually assumed by vice-chairperson and assist the chairperson.The person accepting this position agrees to
assume the duties of Chairperson the year immediately following their year as
Vice Chairperson or when the standing Chairperson steps down.
c. Secretary - whose duties shall include those usually
assumed by secretary and; to take meeting minutes and distribute to the
officers, association members.
d. The Treasurer/Membership Chairperson - whose duties shall include
those usually assumed by the treasurer and membership chairperson; to work with
the other Officers and Steering Committee; to solicit memberships, collect dues
and fees, disburse funds and plan budgets; report the financial status of the
Association at each Association and Steering Committee meeting.
2. Terms shall be for one year for up
to three consecutive terms.
3. Election and installations shall be at the regular Spring Quarter meeting.
Article V: Steering Committee 1. There shall be a Steering Committee consisting of the officers, plus:
representatives from the seven community and technical colleges east of the
Cascade Mountains (Eastern
Region:Big Bend, Columbia Basin, Spokane,
Spokane Falls, Walla Walla, Wenatchee Valley and Yakima Valley);
·two from the
eight community and technical colleges within the Seattle/Puget Sound- North
Metropolitan area (North Puget Sound
Region Bellevue, Edmonds, Everett, Lake Washington, Seattle Central,
Shoreline, North Seattle, South Seattle);
·two from the
seven community and technical colleges within the Seattle South/Tacoma area (South Puget Sound Region: Renton, Green
River, Highline, Tacoma, Pierce, Bates, Clover Park);
·and two from the
other ten western community and technical colleges (Western Region: Bellingham, Centralia, Clark, Grays Harbor, Lower
Columbia, Olympic, Peninsula, Skagit Valley, South Puget Sound, and Whatcom).
Representatives shall be voting members of WTCCA and only one may be selected
from a given campus.
2. Representatives to the Steering Committee,
other than officers, shall be elected by voting members of the Association who
work within each of the geographical areas defined in Section I. Where no
representatives are elected by this process, representatives shall be nominated
at regular WC&TC2A meetings and elected by those present. In the event that
a member elected is unable to serve or to continue to serve, a new representative
shall be appointed by the chairperson to serve until the next regular meeting.
3. The Steering Committee shall meet in early Fall and immediately following
the Spring Association meeting and at other times as necessary. Regular
telephone conference meetings may also be held.
4. The Steering Committee shall act for the Association between meetings, guide
the officers in implementing the purposes and actions as delegated by the
Association, and shall oversee the planning for regular meetings of the
5. Steering Committee members shall regularly contact the campus contact
persons named by local campus counseling faculty to communicate concerns.
6. There shall be an Executive Committee consisting of the officers which shall
meet in person or by phone as needed. They will only implement those policies
or actions decided by the Association and Steering Committee except in an
Article VI: The Legislative Committee
The Legislative Committee is established to monitor any and all
legislation, laws, rules or procedures that may pertain to counseling or
counselors, to investigate and/or recommend legislation to rule-making bodies,
to report all findings and actions to the Association in a timely manner; and
with the Association chair, to carry out directives from the Association
relative to legislative matters.
Article VII: Other Committees
1.There shall be a Nominating Committee
of two members, one of whom shall be elected by the Steering Committee from its
membership to serve as Committee chairperson and one elected from the body at
large. Their duties shall be to nominate officers and subsequent Nominating
committee members, to provide for distribution the names of nominees in advance
of the spring meeting, and to carry out the election at each spring meeting.
Terms shall be for one year for up to three consecutive terms.
2.All other committees shall be ad hoc,
appointed by the Chairperson, as directed by the Association or Steering
Committee. Article VIII: Meetings
1. Regular meetings shall be at least
two annually, during fall and spring quarters as set by the Steering Committee,
and with at least one meeting per year east of the Cascade Mountains.
2. Special meetings may be called by the
Executive Committee for unusual circumstances.
3. A quorum shall be 20% of the voting
members as long as each region is represented.
4. The Association may take action on
issues outside regular policies if the issues are announced on the published
agenda or if 2/3 of the members attending agree to add the issue to the agenda
at the time of the meeting. Invitations will be sent to the Washington State
Student Service Commission (WSSSC) and to the Counseling and Student
Development Administrators Council (Counseling Directors) inviting each to send
a liaison person to attend all meetings of the Association.
Article IX: Parliamentary Authority
Roberts Rules of Order, Revised, shall guide the Association in all areas
not in these by-laws.
Article X: Amendments
Amendments to the by-laws may be made at any regular meeting when accepted by a
2/3 majority vote of members present, with proposed amendments sent in advance
to all members.
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